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Data Protection

Our Commitment

West Yorkshire Fire and Rescue Authority is committed to ensuring that the personal and sensitive information (data) it holds about individuals is accurate, up to date, used only for the purpose intended and securely protected from inappropriate access.

The Authority is further committed to ensuring that individuals can find out about their personal data, be given access to it and the right to challenge its accuracy. In terms of non-personal information, the Authority is further committed to promoting public access to the information it holds.

Data Protection Principles relating to processing of Personal Data

Data Protection Policy

Data Protection Subject Access Requests

If you are requesting information that you believe West Yorkshire Fire and Rescue Service holds about you, you are entitled to do this under the General Data Protection Regulation. Such requests are known as Subject Access Requests and can be made using the form below.

Subject Access Request Form (51.82kb)**

** During the present COVID 19 pandemic please send your request by email attaching the Subject Access Request Form to Do not send requests by post during this period.

Your Subject Access Rights

Subject to certain exemptions, you have a right to be informed whether West Yorkshire Fire and Rescue Service holds any information about you (your ‘personal data’) and a right to be provided with a copy of that personal data within a one month period.

Important notice: Due to the ongoing and changing situation with the Covid-19 pandemic please be aware that we may be unable to respond to information requests within the statutory deadlines.  We appreciate in advance your understanding and hope to respond to your request at the first possible opportunity.

If you wish to exercise these rights please complete the Subject Access Request Form carefully, providing as much detail as possible to narrow the search and locate the precise information you require. You will be required to provide proof of identity with the form which should be sent to the address listed below.

For further details regarding Individual Rights please click here.

Proof of Identity

To ensure that personal data does not fall into the wrong hands West Yorkshire Fire and Rescue Service needs to be satisfied with the identity of the requester. Consequently, you are required to provide evidence of your identity and address by supplying copies of at least two official documents which between them provide sufficient information to prove your name, date of birth, current address and signature.  We reserve the right to request original documentation in some cases.

Returning the Form

Once we have received your completed application and we are satisfied that the request is valid, the process to provide you with the information will begin and may take up to one month.

Completed Subject Access Request Forms should be returned, together with proof of identification, to:

Information Governance Team
West Yorkshire Fire and Rescue Service
Oakroyd Hall
West Yorkshire
BD11 2DY

Contact details for the West Yorkshire Fire and Rescue Service’s Data Protection Officer:

Ian Brandwood
West Yorkshire Fire and Rescue Service
Oakroyd Hall
West Yorkshire
BD11 2DY 
Contact telephone number: 01274 682311