Data Protection

Our Commitment

West Yorkshire Fire and Rescue Authority is committed to ensuring that the personal and sensitive information (data) it holds about individuals is accurate, up to date, used only for the purpose intended and securely protected from inappropriate access.

The Authority is further committed to ensuring that individuals can find out about their personal data, be given access to it and the right to challenge its accuracy. In terms of non-personal information, the Authority is further committed to promoting public access to the information it holds.

Data Protection Principles

Data Protection Policy (293.23kb)

Data Protection Subject Access Requests

If you are requesting information that you believe West Yorkshire Fire and Rescue Service holds about you, you are entitled to do this under the Data Protection Act 1998. Such requests are known as Subject Access Requests and can be made using the form below.

Subject Access Request Form (51.82kb)

Your Subject Access Rights

Subject to certain exemptions, you have a right to be informed whether West Yorkshire Fire and Rescue Service holds any information about you (your ‘personal data’) and a right to be provided with a copy of that personal data within a 40 day period.

If you wish to exercise these rights please complete the Subject Access Request Form carefully, providing as much detail as possible to narrow the search and locate the precise information you require. You also need to send the £10.00 fee together with the proof of identity with the form to the address listed below.


Your Subject Access Request will cost £10.00. You are encouraged to pay the fee by cheque as regulations over the handling of cash may delay your request. Cheques should be made payable to ‘West Yorkshire Fire and Rescue Service’.

Proof of Identity

To ensure that personal data does not fall into the wrong hands West Yorkshire Fire and Rescue Service needs to be satisfied with the identity of the requester. Consequently you are asked to provide evidence of your identity and address by supplying copies of at least two official documents which between them provide sufficient information to prove your name, date of birth, current address and signature.

Returning the Form

Once we have received your completed application and we are satisfied that the request is valid the process to provide you with the information will begin and may take up to 40 days.

Completed Subject Access Request Forms should be returned, together with the fee and proof of identification, to:

Information Management Team
West Yorkshire Fire and Rescue Service
Oakroyd Hall
West Yorkshire
BD11 2DY